M & C

Product Acceptance Form

Product acceptance should be done periodically throughout the project as each deliverable or component is validated and accepted.

The product acceptance form can include this information:

  • Identifier
  • Requirement
  • Acceptance criteria
  • Method of validation
  • Status
  • Sign-off

Product acceptance is part of process 5.5 Validate Scope in the PMBOK® Guide – Sixth Edition.

Product acceptance should be done periodically throughout the project life cycle.

Tailoring Tips

Consider the following tips to help tailor the product acceptance form to meet your needs:

  • For a small project with only a few deliverables you may not need this form.
  • You can add a column to indicate the verification method used to prove that the deliverables meet the requirements. In this instance it becomes a product verification, validation, and acceptance form.


The product acceptance form should be aligned and consistent with the following documents:

  • Scope management plan
  • Requirements documentation
  • Requirements traceability matrix
  • Quality management plan
Document element Description
ID Enter a unique requirement identifier from the requirements documentation.
Requirement Enter the requirement description from the requirements documentation.
Acceptance criteria Enter the criteria for acceptance.
Validation method Describe the method of validating the requirement meets the stakeholder’s needs.
Status Document whether the requirement or deliverable was accepted or not.
Sign-off Obtain the signature of the party accepting the product.