M & C

Product Acceptance Form

Product acceptance should be done periodically throughout the project as each deliverable or component is validated and accepted.

The product acceptance form can include this information:

Product acceptance is part of process 5.5 Validate Scope in the PMBOK® Guide – Sixth Edition.

Product acceptance should be done periodically throughout the project life cycle.

Tailoring Tips

Consider the following tips to help tailor the product acceptance form to meet your needs:

For a small project with only a few deliverables you may not need this form.
You can add a column to indicate the verification method used to prove that the deliverables meet the requirements. In this instance it becomes a product verification, validation, and acceptance form.

Alignment

The product acceptance form should be aligned and consistent with the following documents:

Document element	Description
ID	Enter a unique requirement identifier from the requirements documentation.
Requirement	Enter the requirement description from the requirements documentation.
Acceptance criteria	Enter the criteria for acceptance.
Validation method	Describe the method of validating the requirement meets the stakeholder’s needs.
Status	Document whether the requirement or deliverable was accepted or not.
Sign-off	Obtain the signature of the party accepting the product.