Planning

Project schedule

The project schedule combines the information from the activity list, network diagram, resource require- ments, duration estimates, and any other relevant information to determine the start and finish dates for project activities. A common way of showing a schedule is via Gantt chart showing the dependencies between activities. The sample Gantt chart is for designing, building, and installing kitchen cabinets. It shows the:

  • WBS identifier
  • Activity name
  • Start dates
  • Finish dates
  • Resource name (next to the bar)

The project schedule can receive information from:

  • Assumption log
  • Schedule management plan
  • Activity list
  • Activity attributes
  • Milestone list
  • Network diagram
  • Duration estimates
  • Project team assignments
  • Resource calendars
  • Project scope statement
  • Risk register
  • Lessons learned register

It provides information to:

  • Cost estimates
  • Project budget
  • Resource management plan
  • Risk register
  • Stakeholder engagement plan

The project schedule is an output from the process 6.5 Develop Schedule in the PMBOK® Guide – Sixth Edition. It is updated and elaborated throughout the projects.

 

Tailoring tips

Consider the following tips to help tailor the project schedule to meet your needs:

  • For smaller projects you may not require scheduling software; you can use a spreadsheet or some other means to show the schedule.
  • For projects that use scheduling software, the needs of your project will determine the fields you use and the information you enter and track.
  • At the beginning of the project you may only enter the information from the WBS into the As you further decompose the work you will enter activities, durations, resources, and other information. The level of detail depends on the needs of the project.
  • You may choose to only distribute a milestone chart that shows only the dates of the important events or key The sample milestone chart is for constructing a house. It shows the activity milestones as well as their dependencies. Showing dependencies on a milestone chart is optional.

 

Alignment

The project schedule should be aligned and consistent with the following documents:

  • Project charter
  • Assumption log
  • Schedule management plan
  • Project roadmap
  • Scope baseline
  • Activity list
  • Network diagram
  • Duration estimates
  • Project team assignments
  • Project calendars