Planning- Project Management Plan
- Change Management Plan
- Project Roadmap
- Scope Management Plan
- Requirements Management Plan
- Requirements Documentation
- Requirements raceability Matrix
- Project Scope Statement
- Work Breakdown Structure
- WBS Dictionary
- Schedule Management Plan
- Activity list
- Activity attributes
- Milestone list
- Network diagram
- Duration estimates
- Duration estimates worksheet
- Project schedule
- Cost management plan
- Cost estimates
- Cost estimating worksheet
- Cost baseline
- Quality management plan
- Quality metrics
- Responsibility assignment matrix (RAM)
- Resource management plan
- Team charter
- Resource requirements
- Resource breakdown structure
- Communications management plan
- Risk management plan
- Risk register
- Risk report
- Probability and impact assessment
- Probability and impact matrix
- Risk data sheet
- Procurement management plan
- Procurement strategy
- Source selection criteria
- Stakeholder engagement plan
Risk data sheet
A risk data sheet contains information about a specific identified risk. The information is filled in from the risk register and updated with more detailed information. Typical information includes:
- Risk identifier
- Risk description
- Status
- Risk cause
- Probability
- Impact on each objective
- Risk score
- Response strategies
- Revised probability
- Revised impact
- Revised score
- Responsible party
- Actions
- Secondary risks
- Residual risks
- Contingency plans
- Schedule or cost contingency
- Fallback plans
- Comments
The risk data sheet can receive information from:
- Risk register
It can be started in process 11.2 Identify Risks from the PMBOK® Guide – Sixth Edition. It is continu- ously updated and elaborated throughout the project.
Tailoring tips
Consider the following tips to help tailor the risk data sheet to meet your needs:
- Not all projects require risk data sheets. Where they are used, they are considered an extension of the risk register.
- You can add or delete any fields you feel necessary
Alignment
The risk data sheet should be aligned and consistent with the following documents:
- Risk register
- Probability and impact matrix
- Risk report
| Document element | Description |
| Risk ID | Enter a unique risk identifier. |
| Status | Enter the status as open or closed. |
| Risk description | Describe the circumstances or drivers that are the source of the risk. |
| Risk cause | Describe the circumstances or drivers that are the source of the risk. |
| Probability | Determine the likelihood of the event or condition occurring. |
| Impact | Describe the impact on one or more of the project objectives. |
| Score | If you are using numeric scoring, multiply the probability times the impact to determine the risk score. If you are using relative scoring then combine the two scores (e.g., high- low or medium-high). |
| Reponses | Describe the planned response strategy to the risk or condition. |
| Revised probability | Determine the likelihood of the event or condition occurring after the response has been implemented. |
| Revised impact | Describe the impact once the response has been implemented. |
| Revised score | Enter the revised risk score once the response has been implemented. |
| Responsible party | Identify the person responsible for managing the risk. |
| Actions | Describe any actions that need to be taken to respond to the risk. |
| Secondary risks | Describe new risks that arise out of the response strategies taken to address the risk. |
| Residual risk | Describe the remaining risk after response strategies. |
| Contingency plan | Develop a plan that will be initiated if specific events occur, such as missing an intermediate milestone. Contingency plans are used when the risk or residual risk is accepted. |
| Contingency funds | Determine the funds needed to protect the budget from overrun. |
| Contingency time | Determine the time needed to protect the schedule from overrun. |
| Fallback plans | Devise a plan to use if other response strategies fail. |
| Comments | Provide any comments or additional helpful information about the risk event or condition. |
