A dashboard viewable by all project stakeholders displays various statuses using the industry standard of red, yellow, and green colors. Throughout project execution, to meet the needs of the project and some of the project stakeholders, the project manager has been adding more colors to reflect additional statuses. This situation has created confusion among some of the stakeholders over the status naming conventions and meanings. What should the project manager do?
The updated version of the product is to be at the customer's location by the end of the week, but the team realizes they will be unable to complete the deliverable by then. The project manager and the team have looked for solutions to resolve this issue but there is nothing to avert missing the deadline. The deployment team who is supposed to install the product at the customer site is under a lot of stress to meet their deadline and are going to be furious that the update will not be there at the end of the week. What is the project manager's best action?
In a steering committee meeting for a project to build a new state-of-the-art communications device, the committee chair reprimands the project manager for not using the company’s file sharing system as required by the organization. The project manager explains that the project team chose a newer tool for the project, as it was much better. What most likely caused this situation?
You are developing the communications management plan for a construction project. You want to determine the information needs of the project stakeholders, specifically focusing on the type and the format of information that will be required to communicate with the stakeholders. What is your best course of action?
A new project is starting, and the team members come from all over the world. The project manager has concerns about communications. What should the project manager do first?
You are managing a project to update the packaging and digital media for a popular snack food to promote a charity fundraiser. The project is well underway, and you are currently actively collecting and storing information about each deliverable team's progress, creating forecasts for your sponsor, distributing work performance reports and planning presentations to key stakeholders, and verifying delivery. Which process are you performing?
You have just taken over a project to overhaul the company's telecommunications network. During your first week, you determine that the engineers spend at least 80% of their time responding to unexpected requests for information from different project stakeholders. Because of these interruptions, your engineers cannot focus on their assigned project activities, which is resulting in frequent network outages. What should you do first?
A contractor is currently constructing a new building for your organization on a cost-plus-incentive contract. You just received the project status report from the contractor’s project manager. According to the report, the project’s CPI is 1.5. You are shocked because you believe the project costs are out of control. Upon investigation, you learn the $1 million advance payment (20 percent of the estimated project cost) given to the contractor at the start of the project was included in the project’s earned value. Further, the cost of the inventory at the project site was excluded from the total actual costs. According to the contract, your company reimburses only the costs for the completed deliverables and not for the supplies in the project’s inventory. In this scenario, the reported project’s CPI is incorrect because:
Each critical project communication requirement must be carefully analyzed. One good way is to use a communication model to design effective communications. What is the sequence of steps in a basic communication model?
Nate is the project manager for a research and development project. According to the project communication management plan, Nate has to call in weekly project progress update meetings. The last few meetings were a disaster since more time was spent in arguments and less on decisions. Which of the following techniques does Nate need to quickly acquire?